Export Procedures and Documentation
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Mahal na Reyna,
Maybe procedures on how to go over in the export of dried seafoods…halimbawa meron nang contact from oversees pano ang mga procedures dito sa atin to export….salamat ulit!!
Karen
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i would be very interested to know about exporting fashion accessory… grin 
I hope you’d be able to share some amount of information about this.
thanks,
eric
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Karen and Eric,
First, let me apologize. It was a dizzying pace of worklife for me last week. I accepted a new position and I have a very steep learning curve in the next few days - yeap not weeks or months, worst, the guy who used to be the “former”, just left without any professional manners to turn-over assignments to me so eto, nagkakandarapa ang reyna to meet deadlines, meetings and presentations. I was worried, my ratings here are dropping. But kahit na late, I’ll find time for all you beautiful people at sana yumaman na kayo at baka sakaling ma-ambunan at maipa-oil clean etong kinakalawang kong korona.
It took me a few days to research and I can’t believe I was looking far beyond the northern lights, eh dito ko lang pala makukuha sa DTI site ang information na hinahanap mo.
Karen, this is not talking about exporting dried fish, or Eric, this is not about exporting jewelries - BUT - this will tell you exactly the steps that you need to do to start exporting products like dried fish or jewelries.
Here you go:
Export Procedures and Documentation
Exporting is both challenging and rewarding. Export procedures are simple and the export documentation requirements has been lessened.
Build your knowledge and develop skills on the dynamics of exporting by attending seminars/training courses on the basics of exporting, letters of credit, negotiating with the foreign buyers, etc. The Philippine Trade Training Center offers courses on these topics.
To set up an exporting business, you have to register with the Department of Trade and Industry (DTI) if it is a sole proprietorship. Partnership and Corporations have to be registered with the Securities and Exchange Commission (SEC).
You also need to register with the city or the municipality where you intend to operate the business as well as with the Bureau of Internal Revenue.
However, even before operating your business, make sure first that the basic elements of a viable export enterprise are present. These are:
Organization Readiness - Management is willing to commit resources of the enterprise.
Product Readiness - Product meets foreign buyers’ requirements in both quality and price.
GENERAL EXPORT PROCEDURES
Upon receipt of a purchase order from a foreign buyer, immediately send him a proforma invoice for confirmation. An order is confirmed when the proforma invoice is signed and returned to you by the buyer.
Payment for exports is normally made through the banks. The foreign buyer’s interest in the Philippines is represented by a local authorized agent bank, which is designated by the foreign buyer’s bank.
The local Authorized Agent Bank (AAB) will assist you in negotiating the collection of the payment for your exports.The AAB will explain to you all the instructions concerning your shipment to ensure its acceptability for payment.
Make sure that you understand all the instructions provided by the bank. If the instructions are written in a foreign language, ask the bank to give you an official translation in English or ask the bank to officially recognize a translation of the instructions, if the translation was made by someone other than the bank.
Exporters may be paid through banks by means of letters of credit (L/C), documents against payment (D/P), documents against acceptance (D/A), open account (O/A), cash against documents (CAD), prepayment/export advance, inter-company open account, offset arrangement, consignment, or telegraphic transfer.
You may or may not need outside financing to produce export products ordered by the buyer. Should you, however, find the need for outside financing, you can either tap the assistance of government or non-government financial institutions.
EXPORT DOCUMENTATION
When you are ready to ship, fill up an Export Declaration (ED) form. Sample ED forms are available at BETP, DTI Provincial offices, BOC Processing Units, OSEDCs and PHILEXPORT offices.Secure an export commodity clearance/export permit from the proper government commodity office, if your product is included in the list of regulated products for exportation or if the buyer requires.
With the required supporting documents, submit the accomplished ED form to the BOC Processing Unit for the approval of the Authority to Load (AL).
SENDING SAMPLE SHIPMENTS
Follow steps 1, 2, and 3, of Export Documentation.
LOADING IN MANILA
Cargoes to be transported by air are inspected by the BOC at the NAIA. Conventional cargoes, whether containerized or non-containerized, to be transported by ship are inspected by the Customs Container Control Division and the Piers and Inspection division, respectively, after payment of the wharfage fee and arrastre charges.
Wharfage fee and arrastre services may be paid at South Harbor or MICP. Cargoes to be transported by air are inspected by the BOC at the NAIA. Conventional cargoes, whether containerized or non-containerized, to be transported by ship are inspected by the Customs Container Control Division and the Piers and Inspection division, respectively, after payment of the wharfage fee and arrastre charges.
Wharfage fee and arrastre services may be paid at South Harbor or MICP.However, for BOI and PEZA registered companies, stamping or exemption from payment of wharfage fee may be done at the PPA Unit of OSEDC-Manila at Roxas Boulevard. Loading can either be at the North or South Harbor.
LOADING AT PROVINCIAL PORTS
Documentation (steps 1-3) may be done in Manila. After approval of the Authority to Load, BOC sends message to BOC at the Port of Loading.You can also process documents and secure Authority to Load from the local OSEDC (now in Clark, Davao, Baguio, General Santos, Iloilo, Cebu, Cagayan de Oro, and Subic Bay Special Economic Freeport Zone).
After loading, the BOC issues the following documents upon request:
Certificate of Origin, Form A (for export products covered by the Generalized System of Preferences (GSP). You can inquire about the GSP from DTI Bureau of International Trade Relations or Bureau of customs.
General Certificate of Origin (for export products not availing of preferences under GSP).
Certificate of Origin, Form D (for export products covered by the ASEAN Common Effective Preferential Tariff Scheme).
Certificate of Shipment.
Furnish the AAB, for record purposes, a copy of the duly accomplished ED form together with other shipping documents, if export negotiation or payment is coursed through them.
For shipments that are prepaid, send the original commercial and shipping documents to the buyer.
For more information: Please visit the DTI site: http://tradelinephil.dti.gov.ph/betp/exp_procedures
And if you are in the United States and you are interested in Exporting: Eto naman po and site na tingnan ninyo:
http://www.sba.gov/oit/info/Guide-To-Exporting/BITG3rd_Chpt5.pdf
Good luck po sa pag-export export natin dyan!
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Comments
4 Comments on Export Procedures and Documentation
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ericgo on
Sun, 7th May 2006 5:03 am
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jozzua on
Mon, 8th May 2006 5:13 am
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ofwadmin on
Thu, 11th May 2006 2:11 am
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lee on
Mon, 10th Jul 2006 11:52 pm
great info. thanks a lot.
[Reply]
Wow this info is great!
If you are based in the Philippines and want to get a loan for your export business, you may also want to check out Small Business Corporation.
[Reply]
I’m glad you like that info and hope to hear from someone who is successful in exporting business.
[Reply]
Greetings to all my kapwa pinoys,
from a good friend of mine as i have personally witnessed it, exporting is such a viable business. now he is expanding. he is looking for a contact in Korea, Japan and or Canada for his bahay kubos.
If you want to know more, let me know or email me at les_peralta@yahoo.com
More power and hope this helps
[Reply]
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